Server Shipping

The server is the heart of a computer system, where one or more computers is depending on the server for running. It’s one of the most complex, expensive, and valuable things a company may need to ship.

If you need to ship a server or a whole roomful of racks you can get a quick, accurate shipping quote right now by calling Pack and Post at 855.322.9684, or you can use our handy form. You can even email us a picture of any particularly unusual server configuration to give us a good idea of the exact nature of your needs. We can recommend and estimate custom crating and special transportation options. We will get you an accurate shipping quote within 24 hours.

It is unlikely that anything should befall one of our shipments. However, insuring your shipment correctly is always important, especially when you are shipping something like a server which runs in the six figure range. If you are unsure of the exact value, we can provide you with professional appraisers who are fully certified specialists in their fields, who have access to thousands of sales and auction records, who are able to take into consideration the information that may be stored on your server system, and who can provide accurate documentation that will stand up to insurance or legal investigation. Nothing is worse than a damaged server, except for a damaged server and no recompense.

Servers

Servers have evolved over the years as technology has advanced. Some are simple units, other are huge stacks of networked units, and include cooling equipment and other hardware, as well. Whether the server you need shipped is a single box or a whole array that takes up half a building, we are ready to meet the challenge with years of experience and specialized equipment.

  • Network Servers
  • Proxy Servers
  • FTP Servers
  • Online Game servers
  • Rack mountable servers
  • Server racks
  • Towers
  • Catalog servers
  • Communication servers

Services

  • White Glove Service

    Pack and Post offers this, the same level of care we use for museums: protecting sensitive elements and components from dust, humidity, or damage with archival-level handling skills.
  • Expedited Service

    In many situations, your server is being shipping because it is needed immediately. A delay or breakdown can be costly on many levels, since timing can be crucial. It costs you every minute your system is down. We will provide overnight and other expedited shipping.
  • Custom Containment

    Servers have very delicate internal workings and need extra care. Just one wire or connection out of place can damage a unit permanently. We custom build crates from corrugated cardboard or wood, with double-walls or reinforced padding, to suit any item. We have a variety of padding materials, including acid-free paper. We can wrap your unit in bubble wrap, then suspend that, and re-box the entire piece. If an item needs to be partly disassembled, we can provide the team to do it.
  • Any location or method

    Same Day, Overnight, Ground, Air, Rail, and Ocean – whether you need domestic or international shipping, we will have options so you can select the best one for the requirements of your project.
  • Full service

    We provide full retrieval and delivery from and to any location. We can come to your office or home and load directly to minimize the risk of damage. We can unpack and install the server at the destination, and take away any packing debris.
  • Documentation

    We can provide full documentation and create a clear record for insurance or legal purposes. This is especially important if you are using a shipping method with multiple legs, such as truck to ship to shore to truck. If your server is being moved internationally, we can assist with customs and the extensive paperwork that will be required.

Tips for Shipping Servers

Calculate the Basics

Let us know the dimensions of your server. If you are shipping an array, it will have to be disconnected and reconnected. Using a moving weight estimator can help to get the basic weight. Weight Estimator If you need assistance, give us a call; also, let us know if the weight you provide is an estimate (as opposed to actual weight from a catalog, for example.) Knowing the exact dimensions allows us to give you the best packing and shipping quote up front. Sometimes an inch in size can mean a different vehicle or kind of crating will be needed for shipping a unit, servers almost always must be custom crated and wrapped in aluminum and shrink wrap.

Consider Your Shipping Goals

If you need your server to arrive at a site overnight, one service may be better than another. Some may require more loading and unloading along the way. The less changes of venue, the safer the transition. Giving us all the information up front allows us to come up with a good plan.

Learn the Costs

Servers are incredibly delicate, for all their mass. A small dent in housing can have an impact on wires and connections. Special padding, insulation, and custom crating is always recommended. That could add to the base cost of transportation. We will be glad to help you understand the details of any quote we provide.

Obtain Insurance

Make sure you have an adequate insurance. A professional can help and may provide extra services such as photographing your server and rack or array from every angle before packing to demonstrate condition and record details for assembly. Some shipping carriers have coverage limits, and in some cases you may want additional insurance above what is technically required. Having professionals help can be useful, and Pack and Post can provide help. Although it is unlikely that anything will go wrong with your shipment, it is wise to be covered, just in case. Servers cost hundreds of thousands of dollars, and that is not something to take lightly. You do not want to skimp on insurance with such a vital shipment.

Know the Rules

Electronics and specialized electronic parts and components often require special handling. Be aware of restrictions and regulations that may affect shipping if your server is going to go to an international destination. Some countries have regulations about the import of “used” equipment, many times servers and computer equipment must be “certified” for use in that country. There are forms that may need to be filled out to demonstrate whether the move represents a change of ownership vs. relocation. VAT registry must be attended to. Each country will have their own specific export, import, and customs regulations. Duties, taxes, and other fees will also vary depending on the locations involved. You will be asked to declare its value and describe it in some detail. Even though we live in a modern world with a global economy, there are still many industrial rules and regulations that require extreme paperwork and investigation when servers for a business or industrial application are moved. If tamper seals are in place, it is important to know if customs will require they be broken or replaced.

Clear Communication

It is always important for everyone involved in a shipment to be aware of the piece and its schedule, especially when something as valuable and critical as a server is being transported. Someone may be required to inspect it on its arrival to verify its condition and functionality. If the server was disconnected from an array for shipping safety, it will have to be set up and tested on arrival. Let both your shipping carrier or broker know about special requirements up front, and be sure to give them ample contact information, such as cell phone numbers, email, and land line options for all the parties that will be involved. Notifying all parties of any potential delays, for example, can be not only courteous, but very prudent in a situation where paid experts are standing by at the destination. We can help coordinate this with you.

Types of Companies for Shipping Electronics

Freight

A mid-sized server unit, depending on size, packaging and weight, could be considered “parcel” freight. Shipping with a freight line can be LTL, which means less-than-truckload, indicating that your item will share transport with other items, and may stop at different warehouses and locations along the way. This also may mean it is moved from one truck to another multiple times, which incurs risk to the server. You will also hear about truckload freight, which means you have a truck dedicated only to your shipment and it will go straight from the point of origin to the destination. This is most desirable when possible. Air Freight moves more quickly than standard freight, but does not necessarily mean it is flown in an aircraft. When using freight for relocating a server, it is important to be sure the packing is very good, since there can be some jostling. Measures may need to be taken to stabilize the container. A server can suffer from temperature extremes, dust, and humidity, so a truck line with climate control may be required and special moisture barriers should be provided.

Rail

Rail remains a quick and direct way to move cargo. Roll-on, Roll-off options may be available. Some shipping cars will have climate controls, so the server can be maintained at a steady humidity or temperature. Again, the key is to be sure the server is one one car and stays in that car the entire journey with no moving, re-arranging, or disturbance.

Van Lines

Van lines usually use actual vans or trucks which are designed for carrying specific kinds of cargo, but may also employ shipping containers. These will offer packing and crating. Vans often have special fixtures for handling tall server racks securely, padded walls, and come with specialized equipment for moving heavy and awkward objects. You may also need a climate-controlled van, and certainly lift gates for smooth loading and unloading.

Air and Marine Cargo

Often, you may have to choose between these for international projects. Aircraft will provide a swift ride that is usually smooth with a minimum of bumping around, but it subjects your server to changes in air temperature and pressure. This is the preferred method for moving a delicate server, because the loading and unloading are less risky, and the ride is smooth if all is secured properly. Take into consideration the airports used, and how much ground transport may be required once the server is at the destination airport.

Marine carriers may have air pressure, temperature, and humidity challenges, depending on the route and the kind of vessel. Cargo ships are often best equipped for loading, transporting, and unloading large crates, with cranes and cradles, but these are not as safe for a server as handling by technicians. Sending things by sea also takes more time than by air. In every case, there will be an ideal solution, and Pack and Post can help you find it.

Stability

Stability is important for your server. Many of the components and circuits are tiny, and pressure or a bent housing can cause a failure to function. Depending on the size and shape of your server, tower, rack, or array, there are a variety of methods for securing cargo. Servers should be protected by a moisture barrier and packed in custom crates with shock-mount bases. Ideally, they will be moved in air-ride conditions with ramps or lift gates. A two-man team should be the minimum for handling your server. Blocks of wood or foam may be used to brace a crate to prevent slippage. In some cases, a cargo crate will be suspended above the floor of a hold deck. Synthetic or polyester webbing may be used, and dunnage bags, which are airbags that inflate to hold securely and can be deflated to gently release an item, are another option. Foam may be used for added security, and in the case of sensitive material or proprietary information, it may be wise to place seals on the server to prevent and detect any kind of tampering. In any case, we will be sure you are aware of all the options available and help you choose the right one.

Since Pack and Post is a professional shipping brokerage, we have access to every kind of packing and shipping provider in the business. We take your information and then look at the big picture with a complete understanding of what is required to get your server moved. Most importantly, we are experienced in handling and packing servers and their housings, and coordinating the entire project from start to finish.

Pack and Post has over 28 years of experience, contacts all over the world, and all the tools for every job. We are glad to assist you in shipping your server. You can relax, confident that every element of the packing, shipping, insurance, and even the unpacking and installation at the destination will be considered and allowed for. Call now at 855.322.9684 or use our convenient form for an accurate, professional, personalized quote!